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EQUEST FOR FINANCIAL AUDIT

ON

PROJECT PARTNERS' FINANCIAL STATEMENT FOR FISCAL YEAR 2017

I.  INTRODUCTION

The following request for proposal (RFP) is to conduct audit on financial statement of 10 Heifer International Cambodiaís project partners in Kompong Thom, Kompong Cham, Svay Rieng, Kompot, Takeo, Prey Veng and Phnom Penh (Note: 3 mains office in Phnom Penh but Implementing-office is in Siem Reap, Kompong Speu, and Prey Veng Province) for the fiscal year of 2017 covering the period from 01 July 2016 to 30 June 2017.

Background Information on Projects of Heifer International Cambodia

Heifer International Cambodia, a non-profit, humanitarian INGO dedicated to working with communities to end hunger and poverty and care for the earth by providing livestock, education and other resources to help poor families become self-reliance. Heifer implements its project through partnership with local and international NGOs.

Heifer International Cambodia has been active in Cambodia since late 1982, primarily provided infrastructure support in the animal health and husbandry sectors, in partnership with American Friends Service Committee (AFSC). The early projects focused on technical training, vaccination programs, and Hemorrhagic Septicemia (HS) vaccine production. 

In January 1999, the Heifer International representative office was established in Phnom Penh, Cambodia and was officially registered as a branch office of Heifer International with Ministry of Foreigner Affairs and International Cooperation in 2006. Furthermore, Heifer's program in Cambodia has gained legal support by the Royal Decree on Farmers' Association Establishment, which provides a legal framework and supports the rights of every Cambodian in forming and establishing an association and/or cooperative.

II. SCOPE OF WORK

We are seeking a registered qualified audit firm, preferably with relevant not-for-profit sector expertise, to conduct audit services for fiscal year 2017 on Heifer International Cambodiaís project partners in the provinces as detailed below: 

1.   Objectives of the Audit:

  1. To determine if the project partnerís accounting system provides accurate and adequate details of its financial position and fiscal operations in accordance with generally accepted accounting principles and the approved project budget.
  2. An assessment of whether the project partnerís internal controls are robust and are being adhered to, and a further description, in the form of fact finding statement, of any specific weaknesses or other issues in project partnerís internal controls that may have been discovered during the course of auditing.
  3. To determine if the project partner is managing and using its resources in an effective manner.
  4. To determine if funds sent by Heifer International Cambodia are being used according to the currently approved Heifer Cambodia budget.
  5. Whether or not the project partnerís financial statements are free of material errors and present fairly project partnerís financial position and transactions.
  6. Whether or not payments have been approved in accordance with project partnerís policies and procedures.
  7. Whether or not the bank balance as of 30 June 2017 has been confirmed with the bank for each account and agrees with the accounting system.
  8. Provide recommendations to project partners for improvement.
  9. To verify the contribution cost including in kind, co-funding, and community and local authority contribution.

2.   Report

a.          The auditor will be expected to issue a written report on their findings by separately report of each project partner.

b.          Scan PDF file (Final Report)

c.          Number of Copy (4 copies)

d.          Heifer International Cambodia will be the recipient of the Audit Report

3.   Timeline

Activities

Date

Audit field work

2nd Week July 2017

Draft Audit Report

3rd - 4th Week July 2017

Final Audit Report

2nd Week August 2017

Heifer International Cambodia reserves the right to ask questions and receive a direct reply from the audit firm related to the project audits.

III. PROPOSAL REQUIREMENTS

1.      Firm Background and Experience

The proposal should describe your firmís expertise and any relevant not-for-profit industry experience.  Also, include the size of your firm, other areas, in which the firm specializes, and significant professional memberships and affiliations.

2.      Identify Key Personnel in the Engagement Team

Please explain your approach to staffing and provide information on the professionals who will be engaged in the audit activities, including related experience of the primary contact.

3.      Approach/Methodology to Conducting the Review

Please describe your firmís auditing philosophy and methodology.  Please detail the steps of the engagements, noting stages that would directly involve our personnel, including your overall expectations of client involvement.

4.      Fees and Expenses

Please outline your fee structure for the project noted above. Please include an estimate of any expenses necessary to adequately perform the work required and related activities needed to maintain a quality client relationship.

5.       References

Please list contact information for at least three organizations similar to Heifer International Cambodia.  Also, provide a list of major not-for-profit clients.

IV. SELECTION PROCESS

Proposals are due 31st May 2017.  Please prepare and send proposal by electronic mail and hard copy to Sokunthea.Neak@heifer.org

Heifer International Cambodia reserves the right to reject any and all proposals or to negotiate separately with any source whatsoever in any manner necessary to serve the best interest of Heifer International Cambodia. Heifer International Cambodia does not intend to make an award solely on the basis of any response to this RFP.

Questions and Proposal Submissions

Please direct questions to the following individual:

Name: Dy Thida

Title:  Senior Finance Officer - Program

Tel.:     023 221 195

Fax:     023 211 323

Email: Dy.Thida@heifer.org

Thank you for your cooperation in this matter, and I look forward to hearing from you.

 

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Heifer Cambodia
# 6-8, Street 502, Phsar Doeum Thkov, Chamkar Morn, Phnom Penh, CAMBODIA.
P.O.Box : 2456, Phnom Penh 3
Phone: 855-23-221195
Fax: 855-23-211323
E-mail: info.cambodia@heifer.org